There is always a moment of stunned silence when I initially tell new “co-conspirators” (i.e., prospective clients) that I want to be onsite in their city a full day before the day of an event/presentation (e.g., arriving Wednesday evening for a presentation to be held on Friday). And the silence deepens when I explain that I would prefer to fly out the morning after a day-long event rather than rushing off to an airport as soon as the final words I’m going to say have passed my lips. Parachuting in and then being quickly airlifted out, I explain, is not a great way for us to work together to produce the concrete training-teaching-learning-doing results we all hope to produce.
“We don’t have it in our budget to pay for three nights of a hotel,” they usually admit.
And that’s when the “co-conspiratating” process begins. I explain that arriving so early guarantees that they’re going to receive the best I can deliver since they won’t be facing a bleary-eyed, half-coherent presenter-facilitator exhausted from spending the night in an airport because of a delayed flight. I tell them that I want to have a leisurely tech check of the onsite facilities so we can anticipate and trouble-shoot any unexpected problems we identify during that day-before-the-event meeting. I also want to have a final face-to-face fine-tuning session with them so I can personalize the slide deck and speaker notes I’ll be using with them and the co-conspirators who are the learners. I tell them, furthermore, that I want at least a few hours on my own to explore their community, overhear conversations about what is important and happening in that particular moment in that particular community so I can more effectively work with them to deliver what they have asked me to deliver during our formal time together. And, most importantly, I tell them that I don’t want to have to rush back to an airport and, by engaging in that anxiety-producing beat-the-clock exercise which currently is even worse because of extended lines to pass through airport TSA Security checkpoints, miss the opportunity for the level of post-event discussions onsite and online that produce some of the loveliest learning moments for all of us.
We always find a way to overcome budget constraints. After all, we’re trainer-teacher-learner-doers: we know how to seek and implement solutions in the moment.
And once we have passed that hurdle, magic happens—as was the case recently during Mount Prospect Public Library’s 2016 Staff Inservice Day “From eLearning to Learning,” the day-long onsite and online exploration of how staff at the Library can better define and incorporate e-learning into its work (which is at the heart of this case study).
Arriving in Chicago late Wednesday afternoon for the Friday event gave me time to literally become grounded and comfortable so I could be at my best for my co-conspirators. They had helped me make arrangements to stay at a place in Mount Prospect that was accessible via a free shuttle ride from O’Hare Airport, so I was completely coddled (relatively inexpensively, mind you; that’s part of the process for all of us); I arrived in their town completely relaxed and focused early Wednesday evening. (It was an added benefit to all of us that I had the opportunity to have dinner that evening with a lifelong friend who lives in the area, and we dined at a wonderful restaurant one block away from the library—which meant we had a relaxing conversation, I had an initial glimpse of the town shortly after arriving, and I was already feeling comfortable before a Library staff member picked me up Thursday morning to drive me back to the Library for our meetings and a leisurely lunch.)
The magic I have come to expect from this level of pre-session conversation and tour of the area where I will be working began almost immediately. As we returned to a theme we had been discussing from January to early May of this year, we once again talked about ways to easily take the onsite learners into online environments so they would viscerally understand the nature of our dynamic onsite-online e-learning/blended learning landscape.
“Does your staff use Twitter much?” I asked at one point, and that became a transformative moment for all of us (learners included) less than 24 hours before the highly interactive keynote address began.
Deciding upon a unique hashtag (major warning: always check those hashtags before you use them so you don’t have unexpected surprises on the day of the event), we added that information into the mix. The extended onsite-online conversations that resulted from that last-minute addition produced experiences and discussions that ended up taking the event to greater heights than any of us had been imagining, as a skim of the Storify compilation of those tweets suggests. And taking and using that “Discovery Zone” photograph (reproduced within this series of posts) onsite at Mount Prospect Public Library provided a familiar, iconic image that set a very sweet tone for our explorations during “From eLearning to Learning.”
Next: Facilitating a Transformative Onsite E-learning Experience
NB: This is the third of five articles documenting the process of helping to plan and facilitate a day-long exploration of how to effectively incorporate e-learning into our learning process. Companion components to “From eLearning to Learning” currently include a PowerPoint slide deck with extensive speaker notes, a facilitator’s guide, a lightly edited and annotated Storify document capturing that part of the conversation that occurred via Twitter, and online shared documents that contain content added by the learners during throughout the day of the main event. Some are shared here through those live links with the express approval of Mount Prospect Public Library training staff. For help in developing and facilitating a similar event tailored to your organization, please contact Paul at email@example.com.