We’ve known, for a long time, that having key players in the room is an essential part of fostering achievements in training-teaching-learning and many other endeavors. What wasn’t as obvious until recently is that drawing those essential colleagues into the room is becoming increasingly simple by redefining what the room actually is.
Attending the New Media Consortium (NMC) Horizon Project retreat—“The Black Swan Ball”—in Austin, Texas a couple of weeks ago provided a fabulous reminder of how our concepts of meeting spaces are changing. Arriving in Chicago yesterday for the American Library Association (ALA) 2015 Midwinter Meeting is supplying another dynamic example of this development. And other ongoing personal experiments in creating a virtual presence within onsite meetings convince me that we’re seeing a major shift in how our changing concepts of meeting spaces, learning spaces, participation, and collaboration are working to our advantage.
While drawing an offsite colleague into onsite meetings as a co-presenter via Google Hangouts over the past couple of years, I have asked onsite meeting participants to describe how big our meeting spaces are. It quickly becomes obvious to everyone that our videoconferencing capabilities have improved to the point where those offsite participants feel as if they are physically present with us—and we with them—so the room is no longer defined by the immediate four walls that surround us—it extends over the hundreds (or thousands) of miles that would separate us if our technology didn’t create a visceral, virtual presence for all involved.
Our NMC colleagues at the Black Swan Ball—an event inspired by Nassim Nicholas Taleb’s book The Black Swan: The Impact of the Highly Improbable and designed to help us develop the skills needed to adapt when what seemed improbably quickly becomes commonplace—were exemplary in creating a meeting space that transcended physical walls. Even though we were all in the same conference center room for much of the discussion, we were also using virtual spaces created online by NMC staff so we could create, in the moment, learning objects that would carry the discussion out of the room so the explorations would not end when the conference did. And, by the simple act of tweeting observations while those discussions were underway, we found the discussions spreading far beyond the conference center premises even while invited participants were still onsite.
Our ALA colleagues are taking this expansion-of-the-room concept further than what I have seen most organizations attempt. Acknowledging that there is frequently a conference backchannel conversation nurtured by those who consider themselves “left behind” by their inability to be onsite (united via the hashtag #ALALeftBehind), conference representatives have already encouraged the “left behind” crowd to expand the size of the room and join the conversation via LinkedIn, Twitter, Facebook, and pages on the Association’s website:
“You can get a flavor of the event and insights by following American Libraries coverage at http://www.americanlibrariesmagazine.org/alamw15 and the show daily, Cognotes, at http://alamw15.ala.org/cognotes.
“You can also
- track #alamw15 on Twitter at https://twitter.com/search?q=%23alamw15
- join the Facebook Event at http://bit.ly/mw15event
- get the latest on Google+ at http://bit.ly/alamw15gp
- follow the Pinterest board at http://www.pinterest.com/alamidwinter/
- keep up on Tumblr at http://americanlibraryassoc.tumblr.com/
- follow the fun on Instagram at http://bit.ly/ALAinstagram
“And looking ahead–for information about the 2015 ALA Annual Conference & Exhibition June 25-30, and to find resources to help you make your case for attending, visit http://alaannual.org.”
This is a magnificent example of how a commitment to inclusivity and a bit of advance planning can create opportunities for extended conversations; greater levels of engagement among members of an association, a community of learning, a community of practice, or any other collaborative body; and an awareness of how existing tools and resources can create possibilities where barriers once existed. If each of us at the Midwinter Meeting (or any other onsite convocation) contributes to the effort to draw our offsite colleagues into the onsite conversations, and our offsite colleagues reciprocate by contributing via the channels available to them, we will have taken another positive, productive step toward expanding the size of our room and fostering the levels of collaboration that produce results beyond anything we previously imagined.